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Google Workspace Email Setup: Should You Do It Yourself or Let Us Handle It for You?

When it comes to setting up professional email for your business, Google Workspace (formerly G Suite) remains one of the most reliable and feature-rich solutions available. However, many clients face a common dilemma — should they set up Google Workspace on their own, or let a trusted service provider handle it on their behalf?


In this blog, we’ll walk you through both options, the cost implications, and why many clients prefer a managed setup — especially when billing is done from India.


Option 1: Self-Managed Google Workspace Setup

If you’re comfortable managing billing, setup, and technical configurations yourself, this is a great option. Here’s what it involves:

  • You sign up directly on Google Workspace.

  • You use your own billing information.

  • You manage everything yourself, from user creation to DNS settings and tax compliance (if applicable).



Option 2: Managed Setup – Let Us Do It for You

Many of our clients choose to let us handle the entire setup process on their behalf. Here’s why:


1. Cost Advantage

Google Workspace pricing is significantly lower when billed from India compared to international pricing. For example:


  • Monthly cost per email ID: ₹161

  • Annual cost per email ID: ₹161 × 12 = ₹1,932

  • GST (18%): ₹347

  • Total per email ID per year: ₹2,279

So, if you're setting up 3 email IDs, the total annual cost would be:₹2,279 × 3 = ₹6,837


2. Income Tax Compliance: Form 15CB Submission

Form 15CB, certified by a Chartered Accountant (CA). CA Charges for Form 15CB Submission per year: ₹6,000


3. Our Annual Service & Support

We don’t just set up your email — we manage the entire lifecycle of the service, including:

  • Account creation

  • DNS configuration

  • Documentation & compliance

  • Annual support & renewals

  • Our annual service charge: ₹1,500


Summary of Total Charges (for 3 Email IDs)

Description

Amount (₹)

Google Workspace (3 email accounts)

₹6,837

CA Fee – Form 15CB Submission

₹6,000

Our Service Charge

₹1,500

Total Estimated Cost

₹14,337


How to Proceed?

If you're comfortable with the above pricing and would like us to manage the process:

  • Let us know, and we’ll issue a formal invoice.

  • Upon confirmation and payment, we’ll initiate and complete the setup with full transparency.


Which Option Is Right for You?

  • Choose Self-Managed if you have the technical know-how.

  • Choose Managed Setup if you want a hands-off, fully supported, and more cost-effective solution — especially if you're outside India.


We’re happy to support you either way. Let us know how you’d like to proceed.


Please note that email routing is required regardless of whether you choose Option 1 (self-managed) or Option 2 (managed setup).


There is a fixed additional cost of ₹990 per year for email routing, which remains the same irrespective of the number of email accounts you set up with the email provider.


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